Program evaluation, conducted on a regular basis, can greatly improve the management and effectiveness of your organization and its programs. Monitoring and evaluation in the development sector. Monitoring also involves giving feedback about the progress of the project to the donors, implementors and beneficiaries of the project. Monitoring and evaluation in the development sector9 2014 kpmg international cooperative kpmg international. Evaluation is the periodic, retrospective assessment of an organisation, project or programme that might be conducted internally or by external independent evaluators. The relatively recent recognition of the use of sport as a tool in development requires thorough assessment of the value of sport in development and humanitarian disaster contexts. Results framework and the programme and project logframes. As a result of the training, rbm is now our inhouse tool for project evaluation and appraisal, and we mainstream rbm in all our 37 project offices across nigeria. These guidelines are meant primarily for design, monitoring and evaluation of projects, but the basic principles are applicable in all types of cooperation. It is through the continuous monitoring of project performance that you have an opportunity to learn about what is working well and what challenges are arising. Even though the communication within the partnership was highly. This, usually, can only be measured in the longrun. Handbook on planning monitoring and evaluating for development. Monitoring and evaluation together provide the necessary data to guide strategic planning, to design and implement.
Monitoring and evaluation systems is a set of components which are related to each other within a structure and serve a common purpose of tracking the implementation and results of a project samdi, 2007. A k munns and b f bjeirmi defining the requirement of work, establishing the extent of work, allocating the resources required, planning the execution of the work, monitoring the progress of the work and adjusting deviations from the plan. Monitoring helps project managers to understand whether the projects are progressing in schedule and to ensure that project inputs, activities, outputs and external factors are proceeding as. Thanks are extended to the groups who were interviewed for this project, who participated in the. The practice of monitoring and evaluation in the building and construction industry appears to be sidelined whereas other project management areas are given much attention in project delivery. Project evaluation implementing a new legislation frequently takes much longer than the life of a project and is left in the hands of the national partners.
Pdf importance of monitoring and evaluation in the. Project management is the art of managing the project and its deliverables with a view to produce finished products or service. For instance, by monitoring the development of the project you will easily understand whether strategic changes need to be made and act accordingly. Projectprogramme monitoring and evaluation guide 2. Hence resulting in the neglect and the less attention given to. Whenever there is a variance, corrective action is required to keep the project on schedule and to budget.
The reading highlights the importance of selecting appropriate methods in. Project programme monitoring and evaluation guide 2. Kpmg international provides no client services and is a swiss entity with which the independent member firms of the kpmg network are affiliated. Monitoring and evaluation helps with identifying the most valuable and efficient use of resources.
A step by step guide to monitoring and evaluation university of. The importance of communication in project management is equally critical. Findings show a great influence of monitoring and evaluation on the utility and sustainability of the projects implemented through cdf funding. Monitoring and control are very important management functions for ensuring that project objectives are fully achieved. The purpose of an evaluation is to determine if there was a significant impact or change generated by the project. Lina you see, i dont think monitoring gender aspects is relevant for our project. Therefore, evaluations are recommended for projects that last at least more than two years. Monitoring is very important in project planning and implementation. Definitions of project monitoring and evaluation although monitoring and evaluation are viewed as related, they are distinct functions. Introduction to monitoring and evaluation using the. We especially feel that the staff costs are too low to cover the amount of work planned. Project management is the discipline of initiating, planning, executing, controlling, and closing the work of a team to achieve specific.
Project management is accountable for facilitating this transition process. This is the regular systematic collection and analysis of information to track the progress of program implementation against pre. Unlike monitoring, evaluation of a project is usually done by an independent individual or firm in order to provide managers and staff with an objective assessment of the project. Importance of planning, monitoring, evaluation and follow up. Monitoring is the collection and analysis of information about a project or programme, undertaken while the projectprogramme is ongoing. Pdf importance of monitoring and evaluation in the sustainability. It draws attention to the determinants and characteristics of the planning part and its particular importance in the project management process. Reporting enables the gathered information to be used in making decisions for improving project performance. The importance of good monitoring adam kessler and jim tanburn, august 20141.
Monitoring and evaluation has been of late been regarded among the most critical aspects of project management, especially for social programs. The importance of monitoring and evaluation for social. Control is the process of maintaining oversight over the use of the resources on the project to determine how well the actual project results are being accomplished to meet planned project cost, schedule, and technical performance objectives. In this section, information will be provided concerning how project performance can be monitored, evaluated, and controlled.
It is essential in helping managers, planners, implementers, policy makers and donors acquire the information. The role of monitoring and evaluation in construction. A systematic approach for monitoring and evaluating the construction projectprogress 29 result of survey shows that traditional or paper b a s e d information flow on construction projects still dominate. To understand the importance of project management tools it is necessary to give the definition for them. Importance of monitoring and evaluation in the sustainability of constituency development fund cdf projects in kenya. Highquality monitoring of information encourages timely decisionmaking, ensures project accountability, and provides a robust foundation for evaluation and learning. The role of project management in achieving project success. It is therefore, prudent to embed monitoring and evaluation in all the projects funded by the kenya government through constituency development fund cdf. The chapters on creating and implementing a monitoring plan, and on using the information obtained to modify the project are particularly useful. Monitoring and evaluation can be used to demonstrate that programme efforts have had a measurable impact on expected outcomes and have been implemented effectively. Monitoring and evaluation food and agriculture organization of. Monitoring focuses on the measurement of the following aspects of an intervention.
Hence resulting in the neglect and the less attention given to the monitoring and evaluation of the entire project implementation process to ensure the. Project monitoring, reporting and evaluation top tips. The chapters and case studies describe the process stepbystep, from project conception to conclusion. This book provides a detailed guide to project management and evaluation. An important goal of evaluation is to provide recommendations and lessons to the project managers and implementation teams that have worked on the projects. Whilst project assistance still holds the dominant position in bilateral cooperation, both sectoral and program assistance are becoming more important. Clarifies program objectives, links activities and their resources to objectives, translates objectives into performance indicators and sets targets, routinely collects data on these indicators, compares actual results with targets and. The aim of evaluation is to determine the efficiency, effectiveness, impact and sustainability of a project, and whether it has met its objectives.
In summary, monitoring and evaluation are important management tools for providing information that can help to inform decisions, improve performance and achieve. It should not be an add on that happens at the end, but should be woven throughout the project. The study sought to investigate the importance of community involvement, assess measures and strategies of community participation, examine levels of community participation and explore community empowerment and. Guidelines for programme design, monitoring and evaluation. Planning and implementing a project monitoring and evaluation system. There are many ways in which a project can be carried out and the way in which it is executed is project management. Evaluation and comparison of actual measured results against those planned is the fundamental principle of project monitoring process.
To do so requires understanding the differences between monitoring and evaluation, making evaluation an integral part of regular program planning and implementation, and collecting the different types of. Influence of community participatory monitoring and. The handbook recognizes that planning, monitoring and evaluation require a focus on nationally. Importance of planning, monitoring, evaluation and 1. Monitoring and evaluation helps project managers in keeping track the implementation of the projects and its prudence in the utilization of the. Monitoring helps project managers to understand whether the projects are progressing in schedule and to ensure that project inputs, activities, outputs and external factors are proceeding as planned. It is therefore important that an exit strategy is negotiated at project startup. During an evaluation, information from previous monitoring processes is used to understand the ways in which the project or programme developed and stimulated change. Monitoring is a continuous assessment of programmes based on early detailed information on the progress or delay of the ongoing assessed. A research project report submitted in partial fulfilment of the requirements for the award of the degree of master of arts in project planning and management, university of nairobi. But when it comes to the science of project management, project evaluation can be broken down into three main types. Evaluation monitoring and evaluation should be built into the project at the planning stage.
Monitoring is viewed as a process that provides information and ensures the use of such information by management to assess project effects both intentional and unintentional and their impact. We have already mentioned that project management is a complex process and described its main stages. Its goal is to improve current and future management of outputs, outcomes and impact. It is critical for developing objective conclusions regarding the extent to which programmes can be judged a success. The aim of evaluation is to determine the efficiency, effectiveness, impact and sustainability. The project evaluation process has been around as long as there have been projects to evaluate.
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